Privacy Policy

Information We Collect

When you interact with RynxSystems — through our website, contact forms, booking links, or direct communication — we may collect the following types of information:

• ✓ Identity data — your name and business name
• ✓ Contact data — email address and phone number
• ✓ Business data — your niche, lead sources, and business details you share with us
• ✓ Usage data — how you interact with our website (pages visited, time spent)
• ✓ Communication data — messages you send us via email, WhatsApp, or forms

We only collect information that is relevant to providing our services or improving your experience.

How We Use Your Information

Your information is used strictly to deliver, improve, and communicate about our services. Specifically:

• ✓ Responding to inquiries and demo requests
• ✓ Delivering and configuring the automation systems you purchase
• ✓ Sending you updates relevant to your system or our services
• ✓ Improving our website and service offerings based on usage patterns
• ✓ Complying with legal obligations where required

We do not use your data for advertising to third parties or any purpose beyond delivering the services you’ve engaged us for.

Data Sharing

We do not sell, rent, or trade your personal data. Your information may only be shared in the following limited circumstances:

• ✓ Service tools — trusted platforms required to build and run your automation system (e.g. n8n, Make, Calendly integrations)
• ✓ Legal requirements — if required by law, regulation, or valid legal process
• ✓ Business transfers — in the event of a merger or acquisition, with continuity of privacy obligations

Any third-party tools used are bound by their own privacy policies and are selected based on their data protection standards.

Cookies

Our website may use cookies — small files stored in your browser — to enhance your browsing experience and understand how visitors interact with our site.

• ✓ Essential cookies — required for basic site functionality
• ✓ Analytics cookies — help us understand page performance and user behaviour (anonymised)

You can disable cookies through your browser settings at any time. Note that some site features may not function correctly without them.

Data Security

We take reasonable and appropriate measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. This includes:

• ✓ Secure transmission via HTTPS across all pages
• ✓ Restricted access to personal data within our team
• ✓ Use of reputable, security-conscious third-party tools

While we take security seriously, no method of transmission over the internet is 100% secure. We encourage you to contact us immediately if you suspect any unauthorised use of your data.

Your Rights

You have the following rights with respect to your personal data held by RynxSystems:

• ✓ Access — request a copy of the data we hold about you
• ✓ Correction — ask us to correct inaccurate or incomplete data
• ✓ Deletion — request that we delete your personal data
• ✓ Objection — object to how we process your data in certain circumstances
• ✓ Portability — request your data in a structured, commonly used format

To exercise any of these rights, contact us at hello@rynxsystems.com and we will respond within a reasonable timeframe.

Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or how we handle your data, please reach out:

We take privacy questions seriously and aim to respond within 2 business days.

Updates to This Policy

This privacy policy may be updated periodically to reflect changes in our practices, services, or legal requirements. When we make significant changes, we will update the “Last updated” date at the top of this page.

We encourage you to review this policy occasionally. Continued use of our website or services after changes are made constitutes acceptance of the updated policy.